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Using Zoom in Online TeachingClick to collapse

For instructional continuity, Zoom could be used synchronously for real-time lectures or discussions with students, or virtual office hours. Or it could be used asynchronously (not real-time), with short recorded lectures, perhaps paired with Sakai tools like quizzing or forums.  

This section includes a quick start guide, participant basics, and links to more detailed instructions and tutorial videos. For more information on using Zoom in online teaching, please visit the "Teaching Online" tab of this Sakai site. Also, immediately below are links to introductory videos on Zoom.

Note: As of March 31st 2020, Zoom has enabled the waiting room feature by default as a security measure. To learn how to turn waiting room off or on please visit: Zoom Waiting Room documentation

Zoom Basics 2 

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For a PDF of the full Getting Started One-Sheet Guide, click the link.
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Quick Start

Getting Ready

Check to make sure you have a good network connection. An Ethernet connection will be most reliable, but Zoom works well over a stable wifi network.

Close any applications you don’t need to use for the meeting itself.

Plug in your device to power, or check to make sure your battery is well charged. 

The Menu Bar

First, get familiar with the Zoom menu bar. It appears at the bottom of the Zoom window once the meeting begins. The bar disappears after a few seconds when in full-screen mode, so if you don’t see it, move your mouse slightly, and it should appear.

Behold, the Zoom menu bar!

Menu Bar Controls

  1. Mute/unmute your audio (not the audio of the participants)
  2. Stop/start your video (shown here with camera off)
  3. Invite more people to join by email, IM , SMS (mobile users) or meeting ID
  4. View a list of participants
  5. Create and conduct a poll
  6. Share your desktop (everything you have open) or select a specific application to share (e.g., Microsoft PowerPoint or Excel)
  7. Send a message to one person (private chat) or to all participants
  8. Record the meeting 
  9. Leave or end the video meeting

Adding Zoom to Sakai

  1. Click desired Course Tab.
  2. Click the Site Info tab in the left column. 
  3. Then the Manage Tools tab at the top. 
  4. Next, scroll all the way to the bottom of the tools list and click the External Tools bar
  5. Scroll to the bottom and check the box next to Zoom Pomona
  6. Click Continue, then Finish
  7. Once the tool is added, a Zoom Pomona tab will appear in the left column.
  8. Click Zoom Pomona.

Scheduling a Meeting – In Sakai

  1. Click the Zoom Pomona tab on left side menu.
  2. Click the blue Schedule a Meeting button. 
  3. Select the desired settings for the meeting. 
  4. Click Save.

Starting or Joining a Meeting – In Sakai

When it is time for the scheduled meeting, students and instructors can access the Zoom meeting similarly. 

  1. In the Sakai course, click the Zoom link.
  2. Next to the scheduled meeting, the instructor can click Start to launch Zoom and begin the meeting.
  3. Next to the scheduled meeting, the students can click Join to launch Zoom and join the meeting.
  4. Follow on screen instructions to setup audip and video.

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For a PDF of the full Participant Guide, click the link.
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Participant Basics

Your environment

  • Camera placement: higher (eye level) is better
  • Location: check the background--avoid bright window, distracting clutter
  • Lighting: gentle lighting behind your computer is best
  • Experiment with location--you don’t have to be in an office - maybe try outside if lighting works!
  • Think about noise both ambient (washing machine) or sudden (dogs barking)

Student environment

  • Consider checking with students about their technological situation in advance of any of your online teaching. We have a list of questions you are welcome to use. You can send it out e.g. via a Sakai survey so it is private. This will help you determine e.g. if they have a device and an environment in which to Zoom.
  • Muting--direct students to mute if they are not speaking to avoid lots of audio feedback and distortion. You also control this as host.)
  • Decide policies about live video for everyone or not
  • Be aware that students will be tempted to play with the background and add interesting embellishments. This will probably pass...

Tech tips for you and students

  • Test your mic and camera
  • Get close to mic. If you have headphones with mics, they can sound better that the laptop mic
  • If you plan to share your screen, be aware of what’s on your desktop and close/clean up anything you don’t want shared
  • Keep an eye on the chat (or consider assigning students to this)
  • Be aware that audio can drop out--empower students to signal you if there are problems
  • Likewise, if you are sharing from your computer, ask students if their view is clear and legible. Consider sharing the slides or materials in case it helps some students.
  • A word about recording...
  • Practice!
  • Explore!

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Here are links to tutorial videos from Zoom.

A Zoom tutorial on using Breakout Rooms.
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A Zoom tutorial on polling in a meeting.
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A Zoom tutorial on managing participants.
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A Zoom tutorial on screen sharing and annotation during a meeting.
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A Zoom tutorial on using the Waiting Room for office hours and drop in visitors.
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A Zoom tutorial on recording.
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A Zoom tutorial on joining a meeting.
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A Zoom tutorial on scheduling a meeting.
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A Zoom tutorial on using meeting controls.
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A Zoom tutorial on adjusting audio.
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A Zoom tutorial on screen sharing.
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