Sakai Tips & Tricks (FAQ) and Features

Sakai Features

Sakai gets new features on a fairly regular basis. To see the latest features, visit the Sakai New Features page. We have moved information for some of the older, but still useful tips to a separate page. If you don't see an answer to your question in the FAQ below, check out the Help page on your left menu.

Frequently asked questions (FAQ)

These are some frequently asked questions about using Sakai:

Why can't my students view attachments within various tools provided by Sakai?

Please check your student's resources "read" permissions under Resources. If they are not allowed to read the resources, they cannot view the attachments of any tools (Announcements, Syllabus, etc.). You can set your student's read permissions as follows:

  1. Go to Resources on the left hand menu.
  2. Click on Permissions on the menu at the top.
  3. Select Read resources permissions under student and click Save button.

Note: The default setting is for students to have this permission already in place. If you are experiencing this issue, please make sure the settings have not been changed from the defaults.

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Why can't I see my sites after adding/dropping a course?

Sakai updates enrollment information automatically three times a day, at 2:30AM, 12:30PM and 5:30PM. It can also be updated manually upon request by your college's IT staff. If you have recently added or dropped a course, have waited for one of the three automatic update periods, and are still unable to access your expected course site(s), please contact your college's IT department.

Note: If you are not yet official registered for the course, you must be added to your sites in the Auditor role. Otherwise, you will be removed automatically by Sakai due to your official membership status. Once your membership is updated by the Registrar's office, your role will automatically change to "Student" by Sakai.

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How can I reuse or import Sakai material from other sites?

Sakai allows our users to reuse materials from other sites they've previously had within Sakai.

  1. Go to Site Info for the site in which you would like to import materials
  2. Select IMPORT FROM SITE
  3. On the next screen, choose one of the following:
    1. I would like to replace my data: You will be able to select only one source site from which to import data. This is the recommended option.
    2. I would like to merge my data: this option is especially useful when you need to pick and choose materials from another site.
    3. I would like to merge my user(s): this option only merges user accounts with the users in the new site, none are ovewritten.
  4. Select the source site
  5. Click Continue
  6. Check the box next to each tool containing source material you want to import. If the box is grayed out, it means the corresponding tool was not enabled in the new site.
  7. Click Finish
  8. Ensure that all materials are properly imported
    1. Update all dates for assignments, announcements, etc in your new site
    2. Edit some imported items, which are saved as draft or hidden, via choosing the Edit button under an item in question.
    3. If you had an interactive syllabus or schedule with links to your Resources or other tools, like Assignments, you will need to update each link individually.
    4. Note that student materials such as comments in a forum, submitted assignments and tests, etc. will not transfer from site to site.
    5. Although Podcast is not listed as an option to select for importing, the podcast contents will get carried over to your new site, if both source and destination site have the Podcast tool enabled
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How can I add an image to HTML Editor?

Please see How can I add an image to my Site Information Display?

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How can I create an Ubersite(Course Site Consolidation) request?

Please click this link to see instructions and make request.

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How can I create announcements in one site and display them on the other sites?

If you have more than one site and you would like to send a single announcement to the other sites you belong to, you can use the "Merge" feature in the Announcements tool. It will allow you to take all of the past and future announcements from one site and aggregate it into your designed sites.

  1. Click on Merge on the top menu and you will see a list of all of the sites to which you belong.
  2. Select the sites you would like to share you announcements with and click on the Save button to make the changes.

Note: Announcements that are merged from the original site cannot be edited or deleted in the merged sites. You can only merge your announcements to the sites in which you have an instructor role. You can also read further detailed information on this topic in the Help > Instructor Guide > Announcements > How do I merge announcements?

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Why can't I (instructor) grade peer review assignments after the due date has passed?

When adding peer review into your assignment, it is important to consider the dates.

  1. Open Date is when students can start submitting to the Assignments tool
  2. Due Date is when the Assignment is due, which means students are no longer allowed to submit their assignment, unless late assignment is allowed.
  3. Accept Until Date is usually the same as the Due Date unless you do accept late submissions. If you accept late submissions, this date should be set to a later date than the Due Date. Any submissions sent after the Due Date and by the Accept Until Date will have a red "Late" flag.
  4. Students may begin peer reviews on their classmates' submissions after the Accept Until Date passes.

Note: Do not make any changes to the Assignment once the Peer Review Period has begun. It might trigger unexpected results, such as losing student work.

Therefore, instructors cannot grade until the peer review period has ended. If instructors click the Grade button during the peer review period, a warning will pop up with the words similar to "Instructor grading is disabled until after the review period: Jan 30, 2017 5:10 pm." However, instructors may observe peer evaluations through the "Reviewed By" column in the Assignments Grade view.

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How many characters are allowed in a Blog's title?

As of now, blog entry titles are limited to 255 characters or less. If you input a title more than 255 characters, you will receive an error message.

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How can I participate in a chat room?

To send a message in a chat room, follow these steps.

  1. Enter your message into the text box below Enter Chat Message
  2. Click Add Message or hit the Enter or Return key on your keyboard to send the message.
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How can I resize the text box in a chat room?

  1. Google Chrome/Mozilla Firefox: You can use the right corner arrow of the text box to alter the size.
  2. Internet Explorer/Edge: You can use the scroll bar fro resizing the text box; however, it is not too helpful.
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How can I print my Calendar?

You can print your calendar using the Calendar tool in Home.

  1. From your Home tab, click Calendar.
  2. Click the Printable Version link.

Note: Keep in mind that the Calendar tool contains all of the important dates from all of your sites

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How can I export events from my Sakai schedule to my iPad's calendar?

In Calendar go to Publish tab(either public or private)

Public:

  1. Name the calendar.
  2. Check Enable Subscription and save.
  3. Copy the URL for that site's .ics file
  4. Open the link on an iPad

Private:

  1. Click Generate
  2. Copy the URL for that site's .ics file
  3. Open the link on an iPad

Note: A window should appear to add the events from the Sakai calendar to the iPad app.

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How can I add meetings to the Schedule (Calendar)?

Note: You must add Schedule tool first into the site before you create a meeting. IF you add the Schedule tool later, you need to add each meeting individually to the Schedule's calendar.

  1. Go to Signup on the left hand menu
  2. Click on a meeting title and click the Modify button
  3. Click the Show other default settings link
  4. Check the Publish to Calendar box
  5. Click the Publish Modification button.

More information - how to add meetings to the Schedule here

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Why can't some of my students reply to emails sent by Email Archive?

If the student cannot reply to emails sent to email archive, please report this as an issue withyour college's Sakai support team.

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How can I grade a student's submitted forum?

Note: You MUST first add Gradebook tool into your site and then add your gradebook item (e.g. Forum 1) into your Gradebook.

There are several different ways to get to the grading screen.

  1. View overall statistics by student or topic.

    Use this method, if you want to give students a global forum grade such as viewing the student's participation statistics in general or in a specific topic.

    1. Select Statistics & Grading at the top of the Forums page.
    2. Click either Statistics & Grading by User or Statistics & Grading by Topic
  2. Grade an individual topic
    1. Click the title of a topic
    2. Select Display Message Content to view a student's submitted post
    3. Select Grade and enter a grade and grader's comments
    4. When finished, click Submit Grade
    5. OR, use the More drop-down next to a topic on the front page of Forums
    6. Select Grade
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How can I view the descriptions of forums with attachments?

If a description was written it will be visible under the forum name in the forums list or under the forum name if you click on the title. To view the attachments click on the highlighted text that says view attachments under the description.

Note: Students cannot access a Forum until it contains at least one topic.

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How can I change forum permissions?

Instructors can edit permissions in the Forum Settings. By default, there are 6 roles and 7 permission levels. Navigate to the tabs as follows:

  1. From your site, Click Forums
  2. Click Forum Settings
  3. Select the role (i.e. Auditor, Instructor, Student, etc) to change permissions for
  4. Set the permission (i.e. Author, Contributor, None, etc) level as desired

Note: The default functions will appear under Which you can customize below: and you can also change this table, too.

Note:The new setting will affect only the future created forums and topics, which means if there is a forum or topic created by a student in an author role, and later on that student role is changed from author to contributor, the student can still edit/delete the topic he already created before, but he cannot create a new topic anymore.

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How can I print in forums?

  1. Go to the Forums tool and select Topic to print
  2. Under that Topic, there will be a list of posted threads. Click the Print in the upper right.
  3. A new window will open and click the Printer icon at the upper left of the window for selecting print options. This will print every Conversation within the Topic, including the reply messages.

Repeat this process for other topics. Please also note that you can print an individual thread instead of the entire Topic.

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How can I print from Gradebook?

There is no print function in both Gradebook tools. However, you can use "export" function to save the file and print it from the saved files as follows:

  1. From Gradebook:
    1. From your site, click Gradebook.
    2. At the top, click Import/Export.
    3. Select one fo the following buttons: Export Gradebook, Custom Export
    4. It will download a file and you can print that from your device

Note: The browser print function does not work very well but you can also do that as follows:

Internet Explorer: Click the Gear Icon at the top right corner and choose Print from the drop down menu or click the File menu and choose "Print.

Mozilla Firefox: Click the Three Lines Icon at the right top corner (or click the File menu) and then choose Print.

Google Chrome: Click the Three Lines Icon at the top right corner (or click the File) and then choose Print Back to table of contents

Why are grades I've entered in other tools (Assignments, Forums, Lessons, and Tests & Quizzes) not showing in the Gradebook?

Make sure when adding an item to respective tool, you are making sure to associate or add to Gradebook for such items to appear in the Gradebook.

To release the grades to the student in Assignments:

  1. Go to Assignments
  2. Click on Grade
  3. For each student: click on Save and Release to Student at the bottom of the assignment's grading page.
  4. For all of the students: after finishing grades for all individual students, click on Return to List and click Release Grades at the top right corner and next to Download All and Upload All links on the main grading page.

To release grades to students from Tests & Quizzes:

  1. Go to Test & Quizzes
  2. Go to Select Action of any assessment
  3. Click Settings and make sure under Grading and Feedback that Grading Options is selected.

    To only release the items to students on this instance, do the following:

    1. Go to the Gradebook
    2. Click Edit next to the name of the item
    3. Select Release item to students
    4. Click on Save Changes

    To set the setting of Gradebook to release/display items to students:

    1. Go to the Gradebook
    2. Click on Settings
    3. Click on Grade Release Rules
    4. Select Display released Gradebook items to students
    5. Click on Save Changes

    Please note that you can use the Feedback tool to extend grade scale since Feedback allows you to create/maintain your own Gradebook in a spreadsheet. Please also note that there is a known issue that you cannot change the grade scale with the + sign. Please contact your help desk which can provide you with a workaround to address this specific issue.

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How do I import grades into Gradebook?

Please see this Help document for detailed steps including screenshots.

Please note that there is a known issue for Windows users running Microsoft Office. Currently, Gradebook allows you to import CSV files and the built-in export feature generates a CSV file by default. If you are using Windows and want to use an Excel Workbook (xslx), please convert your excel to csv file. Mac users may use either CSV or Excel files, as the issue does not affect MS Office for Mac.

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How do I hide grades from students in Gradebook?

In Gradebook, you can hide an individual gradebook item or the course grade from students.

To hide an individual gradebook item:

  1. Go to Gradebook and click Grades.
  2. Click the down arrow next to the name of the item.
  3. Select Edit Item Details from the menu that opens after you click the down arrow.
  4. Once Edit Gradebook Item window opens, uncheck "Release item to students?" to hide the grade from students.

Note: You cannot include an item in the course grade and hide it at the same time.

To hide the course grade:

  1. Go to Gradebook and click Settings.
  2. Select Grade Release Rules and uncheck "Display final course grade to students".
  3. Click on Save Changes button.

To hide grades every time by default when sent from other tools such as Assignments, Forums, and Tests and Quizzes in Gradebook:

  1. Go to Gradebook and click Settings.
  2. Select Grade Release Rules and uncheck "Display released Gradebook Item to students."
  3. Click on Save Changes button.
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How can I (Instructor) view the student summary in Gradebook?

  1. Go to Gradebook and click the desired student name.
  2. A separate window titled Grade Summary for your selected student will pop-up.
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Why are my TA's receiving a stack trace error when they try to access the Gradebook?

If you have TAs who receive a stack trace error when they try to access the Gradebook, you probably have no groups in your site. You need to create a group for TAs to access Gradebook.

  1. Go to Site Info and select Manage Groups.
    Screenshot showing how to click Manage Groups.
  2. Click Create New Group
    Screenshot demonstrating how to create a group.
  3. Give a group name in Group Title
  4. Move Role:Teaching Assistant and Role:Student from the left under Site Member List to the right under Group Member List.
    Screenshot demonstrating how to move roles.
  5. Click Add

By default, Gradebook only assigns grader permissions to Instructors. Instructor must set grader permissions for TAs before they can grade students. Here’s how to do:

  1. Go to your Gradebook and select Permissions.
    Screenshot demonstrating how to reach Permissions.
  2. Use the drop-down menus to define the TA’s grading rights.
  3. Set the permissions like the below screenshots and click Save Changes.
    Screenshot demonstrating how to move change permissions. Use drop down menu and click desired student.
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How do I hide/reorder unused Sakai sites from my tab bar?

You can hide unused sites from your tab bar, without deleting or unjoining them, using the Preferences tool in Home.

Hiding Tabs

  1. From your Home tab, click Preferences.
  2. Click Sites.
  3. Select the sites to be hidden select the site to be hidden under Projects
  4. When finished click Update Preferences

Reordering Tabs

  1. Click on Sites in the top right corner of Sakai.
  2. Favorite the sites you would like to show up on your bar by clicking the empty star icon.
  3. Click Organize Favorites.
  4. Drag and drop the sites in the order you would like.
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How do I join/unjoin a Sakai site?

You can join/unjoin as Sakai site using the Membership tool in Home.

  1. From your Home tab, click Membership.
    1. Join a site
      1. Click Joinable Sites to see a list of all the available sites that you haven't joined yet. You can also search the site using Search box.
      2. Click Join under the site you would like to join.
    2. Unjoin a site
      1. Select the site you would like to unjoin
      2. Click the Unjoin at the bottom of the page.
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How can I add Web Content to Home?

  1. Go to Home and click Worksite Setup on the left hand menu
  2. Select the checkbox for Home and click the Edit button at the top menu
  3. Add Web Content to Home
    1. Click on the Manage Tools button in the top menu
    2. Select Web Content tool
    3. Click on the Continue button at the bottom
  4. After adding the Web Content tool, customize Web Content tool
    1. Enter the appropriate title in the Title text field
    2. Enter the URL into the Source field
    3. Click on the Continue button
    4. Click on the Finish button to finish creating your Web Content tool
  5. The customized title will appear on the tab in the left hand menu
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How can I add an image to my Site Information Display?

To add an image to your Site Information Display, viewable on the default Overview tab when you navigate to a site, you will first need to upload the image you want to use to the Resources tool of your site.

  1. Click Resources in the site on the left hand menu.
  2. Under the Actions drop down menu, select Upload Files.
  3. Drag and drop the file you wish to upload, then hit Continue.

Once the file has successfully been uploaded to Resources, navigate back to the Overview tab.

  1. Select the Edit top right hand corner of the Welcome Display.
  2. Inside the CKEditor box for Description, find the image button and select it. This will open up an Image Properties window.
  3. Select the Browse Server button and this will open up a list of the image files available in the Resources of your site.
  4. Select the image you want to use, and from here you will have the option to edit the display of this image in your Overview via the other options in the Image Description box
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How can I embed an .mp4 video file to a lesson page?

Embedding an .mp4 video file onto the Lessons page is currently only supported in Google Chrome, Firefox and Microsoft Edge (Windows 10). If you want to embed an .mp4 video file into your page, please use one of those browsers.

  1. Click of the Lessons tool.
  2. Click Add Content
    1. Click Embed Content on the page
    2. Either upload the file, paste the URL, or use "embed code".
    3. Click Save
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How can I upload multiple items to a lesson page?

  1. click Add Content
  2. Then Add Content Links
  3. Upload your selected files
  4. Click on the Save button to finish uploading your files

Please note that if you use the "Choose Files" option on the Add Content Links page, please be careful when using remove button. You may unintentionally delete all of your uploaded files.

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How can I add a news feed?

  1. From your site, click Site Info
  2. Click Manage Tools
  3. Check the News box and then click Continue
  4. Enter a title for the news feed in the appropriate field
  5. Enter the URL for the RSS news feed in the appropriate field

    Note: Multiple feeds can be added, simply choose the number of additional feeds desired from the More News Tools dropdown menu.

  6. When done, click Finish

    Note: To change the title and URL of any RSS feed in the toolbar, use the Options at the top of the RSS feed page.

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How can I subscribe to content via RSS Feeds?

  1. Podcasts

    Please note that all modern browsers do not provide RSS reader anymore. They load only xml file rather than the webpage. You can subscribe to the RSS Feed of your site's podcasts using your favorite podcatcher such as iTunes.

    1. Copy the given URL
    2. Paste the URL into your podcatcher's settings
  2. Blogs, Wiki

    You can subscribe to other contributor's blogs in order to get the new entries via an RSS Feed

    1. Click the RSS icon next to the blog you wish to subscribe
    2. Copy the given URL
    3. Paste the URL using any RSS Feed subscription service or use your browser features

    Note: Comments on blogs are not displayed in the RSS Feed

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How can I access podcasts via an RSS feed?

  1. Mozilla Firefox
    1. Before going to the Podcast Tool, download the Feedbro add-on for Firefox.
    2. Once the extension is installed navigate to the Podcast tool and click on the RSS icon . This will open a new tab that displays the RSS file.
    3. While on RSS file page, click on the Feedbro icon on the top-right of your browser. Then click Find Feeds in Current Tab. Finally click Subscribe.
    4. You can now click on Feedbro again then click Open feed reader. Finally click to view your podcasts.
  2. Google Chrome
    1. Before going to Podcast Tool download RSS Subscription Extension(by Google) to browser.
    2. Once extension is added go to Podcast Tool and click the Subscribe Now button .
    3. You will see the browser may be using bloglines as the feed, click subscribe. If this does not work go back and change feed to Yahoo or other trusted feed reader website that can be added.
    4. When this works you can now add this page to your bookmarks by clicking the star on the top right of the browser.
  3. Internet Explorer
    1. Go to Podcast Tool and Click RSS icon
    2. Select Displaying options you want or leave as is, and click Subscribe to this feed button.
    3. check Add to Favorite Bar option, and click Subscribe button.
    4. You should now see the course site pinned to the Favorite Toolbar. Click it and select the item you want to access. Select Open with default app, if prompted to play it.
    5. To view the newly uploaded media, go to View menu and select Refresh.
  4. Edge
    1. Before going to the Podcast Tool, download the Feedbro add-on for Edge.
    2. Once the extension is installed navigate to the Podcast tool and click on the RSS icon. This will open a new tab that displays the RSS file.
    3. While on RSS file page, click on the Feedbro icon on the top-right of your browser. Then click Find Feeds in Current Tab. Finally click Subscribe.
    4. You can now click on Feedbro again then click Open feed reader. Finally click to view your podcasts.
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How can I download/upload multiple files to Sakai resources or Drop Box?

You can use drag and drop function when adding file in Sakai Resources or Dropbox from your computer, this allows multiple files to be uploaded. You can also browse and add multiple files individually.

Note: Make sure you have at least one file stored in your resources folder for your site.

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How can I indicate information is copyrighted?

You can indicate an item's copyright when adding the item using the Resources tool.

  1. From your site, click Resources/Dropbox.
  2. Add an item using Actions tab.
  3. Once an item is uploaded click Actions tab again and click Edit Details
  4. Under Copyright Alert check Display Copyright Alert and you're done!
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How can I upload and expand zip archive to the Resources tool?

There are two ways to upload and expand the zip file into the Resources folder

  1. Upload the zip file to a Resources folder using the drag-and-drop functionality:
    1. click Actions and then select Upload Files
    2. This displays Drop Files to upload page.
    3. Drag the zip file from your local computer and drop it in the box marked Drop files to upload.
    4. This will display a thumbnail of the zip file that will be uploaded.
    5. Click Continue to upload the zip file.
  2. Upload the zip file to a Resources folder using the upload file and then use the Actions:
    1. Click Add and select Upload File.
    2. this displays the Upload Files page
    3. Click Browse to locate and select the zip file in your local computer.
    4. Once done, click Continue.
    5. To expand the zip file, Click Actions and then select Expand ZIP Archive

      Note: The zip file is automatically expanded in the same named folder but the original zip file remains.

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How can I import RefWorks into Resources' citation?

Citation help allows you to create citation lists. Citations contain links to retrieve the full text or physical location of the information. You can reuse copies of these citation lists to other items within your worksites.

  1. Login to RefWorks
  2. Select References
  3. From right menu bar choose Export
  4. In References to Include, select the folder with the citations you want to import into Sakai
  5. The Export Format needs to be Bibliographic Software (EndNote, Reference Manager, ProCite)
  6. Click on Export References
    Screenshot of the RefWorks page
  7. A new tab/window will open with the citations. Depending on your browser and device, you might have a prompt like "Completed: Export complete. If you do not receive a file download prompt Click here or if you'd like the file emailed to you Click here."
  8. Login to Sakai and choose Resources from the site's menu
  9. Select a folder and click on Add
  10. Choose Create Citation List from the drop-down menu
  11. Enter Citation List Name: and click on Import
  12. In the text box, paste the citations you copied from RefWorks
  13. Click on Import
  14. Review the list then select Done
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How can I cite from Google Scholar?

Due to Google disabling support of this feature, you cannot “Import Into Sakai” directly. However, you can still search for articles using Google Scholar, save your results into RefWorks, and reimport these results into Sakai.

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How can I play .au, .mov or mp3 file with Quicktime?

Since Apple no longer supports Quicktime on Windows due to the security issues with the player, we recommend all users should uninstall Quicktime from your Windows computer. Instead, Windows Media Player is a better choice for playing .au or mp3 files on Windows. However, we have also experienced Windows Media Player crashes with some some legacy .mov files, which is known and reported issue within the Sakai community. VLC player on Windows is able to play many legacy .mov files with the proper client side configuration. For the Mac users: we recommend use Chrome due to a Firefox crash with Quicktime10.4. Firefox with Quicktime 10.3 is working well, though.

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How can I restore files deleted by mistake?

Claremont Sakai allows you to restore accidentally deleted files without an admin's help.

  1. Go to Resources on the left hand menu
  2. Click on Trash.
  3. Select the files you would like to restore. You can also select all deleted files by selecting the square box next to the Title.
  4. Once you select all files you would like to restore, click the Restore button above. It will allow you go back to the Resources folder and then check whether all deleted files are restored.

Note: Files will only be available for restoration for 30 calendar days following the deletion date.

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Why can't I change the permissions of a subfolder?

Permissions of any folder in Resources are inherited from its parent folder. Permissions can be added as you trace down the folder hierarchy, but permissions granted at a parent folder cannot be denied (nullified) in the child folder. If you see all greyed-out permissions of the child folder, that means all these permissions are already granted to a folder further up the hierarchy.

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How can I make specific files or folders visible only to selected groups?

  1. Click on Actions next to the particular file or folder you would like to make visible to selected groups
  2. Select Edit Details and select Display this folder and its contents to selected groups only. It will display all available groups in the site and then select the groups.
  3. Click on the Update button to save.
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Why can't I upload my file to Sakai Resources or Drop Box?

There are several cases where you may not be able to upload your file into Sakai successfully. The most popular cases are

  1. If the file size is more than 100MB, you will receive an error message. You will need to compress your file and use zip file funcationlity to upload your file, or split your file into smaller files and upload them separately.
  2. If you attempt to upload a file with name in excess of 255 characters, you will receive an error message. Issues can also arise if you store the file inside many folders, so that the resulting file path is greater than 255 characters. Please make your file and folder names concise and simple. Please also review the Sakai File and Folder Naming Conventions to ensure that your folders and files will work in Sakai, when you create a new folder or file.
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Why can't I open or download files?

Claremont Sakai may allow you to enter special characters in the folder or file name. However, if you use special characters (or any computer reserved characters) in a file name or folder name, your site participants may not be able to open or download the file properly. Please review the Sakai File and Folder Naming Conventions to ensure that your folders and files will work in Sakai, when you create a new folder or file.

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How can I set the permissions on the Roster?

  1. Go to Roster on the left hand menu
  2. Click on Permissions at the top menu
  3. Select permissions per role.
  4. Click on the Save button.
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How can I view the groups in Roster

  1. Go to Roster on the left hand menu
  2. Click the dropdown menu in View Participants and select the group you would like to view.
    Please note that you need to create groups first in order to view groups in Roster.
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How can I add/change the times and dates of a meeting? (Sign Up workaround?)

  1. For adding different times and dates for a meeting:
    1. From your site, click Sign Up and click Add.
    2. Enter the meeting information
    3. Select Meeting Frequency.

      Note: Specify weekly for reoccurring events

    4. Select meeting type as Multiple Slots and enter the desired number of slots.
    5. Click Advanced User-Defined Timeslots.
    6. Click Create Timeslots.
  2. For extending the time range of meeting:
    1. From your site, click Sign Up.
    2. Select the meeting you wish to change under Meeting Title.
    3. Click Modify at the top of the menu bar and make any option changes now if needed
    4. Click View or Edit Timeslots.
    5. Add a new timeslot and enter the time either by clicking the calendar or manually typing it

      Note: It will be marked new at the bottom.

      Note: be careful to follow the correct formation (e.g., 05:30 PM)

    6. Click Continue.
    7. When done, select Publish Modification.

      Note: Previously signed users remain intact under this modification.

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How can I change "Available To" after posting a meeting in the Sign Up tool?

You cannot change "Available To" after posting a meeting. However, you can copy the existing meeting and make it available to other groups or sites.

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How can I obtain the valild shared link in the Sign Up tool?

  1. Go to Signup on the left hand menu.
  2. Click on a signup meeting.
  3. Click the LINK button at the right top corner.
  4. You can see the Short URL and use this link in order to access the signup.

Note: Do not copy the url in the address bar to share the link. Based on our testing, only the url provided by the LINK button will work for all participants.

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How can I add participants to a Sakai site?

You can add participants to a Sakai site by using the Site Info tool in your site.

  1. From your site, click Site Info.
  2. Click Add Participants to add a participant.

Note: Use the top box for users who already have a Sakai account at the Claremont Colleges.
* If you don't know a user's Sakai username, please call your college's IT Help Desk and they will be able to assist you.

Note: Use the bottom box for guests who don't have a Sakai account.
* Their email address will be their username and Sakai will send them an email with an activate account link. Sakai will only send the email with the activate account link once so if you add the same guest to another site they will not get another activate account email. Please inform the guest user to choose Guest Login rather than Login when logging in.

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How can I add students to a course site?

The automatic Add/Drop scripts update the student roster of the Sakai course sites three times a day during each semester. Students who add a course are automatically added to the course site. Students who drop a course will be inactivated in the site automatically.

If you still wish to add a student before they have officially added the course at the Registrar's Office, you MUST do so by adding the student with the "Auditor" role.

  1. From your site, click Site Info.
  2. Click Add Participants to add a student as an auditor.

Note: The student will be automatically inactivated in the site by the nightly Add/Drop script if they are not listed as an auditor.

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How can I reorder/rename the tools on my site's toolbar?

You can reorder or rename the tools in your site's toolbar by visiting the Site Info link.

  1. From your site, click Site Info.
  2. Click Tool Order.
    1. Reordering Tools: simply drag and drop the tools into the desired order.
    2. Renaming Tools: click the "Settings" icon next to the appropriate tool. and click Edit Title
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How do I create groups in my site?

  1. Go to Site Info on the left hand menu
  2. Click on the Manage Groups button
  3. Click the Create New Group button beneath the title bar
  4. Enter the Group Title and Description for the group.
  5. Highlight the names of the site members you wish to add to the group in the Site Member List on the left and click the ">" button to add members into the designated group.
  6. You may also remove the names from the group by clicking on the "<" button.
  7. Click on the Add button when it is completed.
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How can I make my site publicly available?

Elizabeth Hodas from Harvey Mudd has compiled a comprehensive tutorial on how to accomplish this.

View or Download the tutorial

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My syllabus is already on the web. Could I use that instead?

You can redirect the Syllabus tool in your site to point to a document anywhere on the web.

  1. From your site, click Syllabus.
  2. Click Redirect to link your syllabus to your Sakai site.
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How can I enable the auto-submit feature on behalf of students?

Sakai can automatically submit any student's work which has been saved by the student, but which has not yet been submitted, after the latest acceptance date passes. In order to enable the auto-submit feature, faculty must select the checkbox next to the "Autosubmit saved student work after latest acceptance date, unless student has previously submitted" under Availability and Submissions in the settings for the Test.

Note If you reuse old exams which contain an old retract date, please reset/change the retract date later than or equal to the due date. If this is not done, auto-submit will not be triggered due to the date discrepancy. The retract date should be equal to or later than the due date.

NoteTo reset/change the retract date, "Yes, until" needs to be checked. If it is not checked, the system will not allow you to change and save the date. Once the new date is saved, you may go back and select "No, not after due date."

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How can I link Box to Sakai?

  1. Login to Box with your user id and password
  2. Select the folder or file you want to link and click Link
  3. Copy and past the link in the box
  4. Login to Sakai and select the appropriate site
  5. Select Site Info from the left side menu bar
  6. Click Manage Tools, select Web Content, and click Continue to go to the Customize tool instance
  7. Enter a name in the Title field and paste the link in the Source field
  8. Click Continue and Finish to add the Box link to the site tools
  9. The Box link now displays as a tool in the left side menu
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How can I add Web Content from Resources?

  1. Find the URL from Resources
  2. Click the Actions drop down for the file you want to add to Web Content.
  3. Click Make Web Content Link.
  4. Write a title and click Add.
  5. A tool with the title you gave will appear left-hand menu with all of your other tools.
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How can I open Web Content within the Sakai site?

Web Content tools may launch in a new window when clicked, regardless of your selected option. This is due to the linked site's x-frame options. This is controlled by the linked site's configuration, and they may be purposely ensuring that their content is not embedded into other sites.

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Last updated on Sept 15, 2020, Pomona College